FOOD
We offer a full line of food and beverage services and do not permit groups to bring their own food or beverages. Your menu selection should be submitted to Parish Patch-Cortner Mill no later than two weeks prior to your scheduled function.
GUARANTEE
To assist us in planning your meal events, we require a minimum attendance guarantee two days prior to your event.The guarantee is not subject to reduction. If no guarantee is received we will assume the guarantee is to be the estimated number on the special event contract. We cannot be responsible for service to more than 5% over the guarantee. When guaranteed attendance count falls below 75% of contracted estimated attendance, 75% of contracted estimated attendance will be used for billing. Events extending beyond the scheduled hours of the contract will be charged an additional $100 per hour.
PRICES
On the total sales of food, beverage, setups, and corkage a 15% service charge will be applied. Applicable state sales tax will be charged on food, beverage and facilities fees. All prices are subject to change. No food or beverage will be allowed to be taken off the property, unless authorized by Parish Patch-Cortner Mill. Meeting room rental may be reduced or waived depending on the type of food function held or number of sleeping rooms used by your group in the inn.
TAX EXEMPT STATUS
If your group is tax exempt, we are required by the State of Tennessee to have a copy in this office of your Tennessee State Sales Tax Exempt Certificate and Number issued by the Revenue Department.
BILLING AND DEPOSITS
We ask that payment be made in advance for all functions, unless credit has been satisfactorily established and accepted in writing by the General Manager. A deposit of $200 is required at the time of signing the contract for Mill events or $50 per room for lodging. The balance of the account is due and payable at the completion of your function.
CANCELLATION
If cancellation becomes necessary, the deposit is fully refunded if written notice is given 30 days prior to the event. A 50% refund of the deposit is given for events canceled between 30 and 14 days prior to the event. No refund is made for events canceled less than 14 days before the event. Events canceled within 48 hours of the event are billed 25% of the contracted price. Cancellation of events scheduled between Thanksgiving Day and New Year's Day require a 30 day written advance notice to avoid forfeiture of entire deposit.
ROOM RESERVATION REDUCTION (length of stay or number of rooms)
30 days or more before event - Room deposit fully refunded for reduced number of rooms.
7 - 29 days before event - Room deposit forfeited for reduced number of rooms.
Less than 7 days before event - Reservation billed in full.
BANDS, FLORISTS, or CAKE SETUP
The facility fee includes 2 hours for vendors to set-up and 1 hour for tear down. Floral arrangements or cakes can be delivered 2 hours before your event and need to arrive arranged.
LIABILITY
The facilities are decorated with many one-of-a-kind historic items and antiques. Activities should be planned to avoid damage to these and other parts of the property. Any damage or loss incurred will be billed to the contracting group or individual. Any furniture to be moved requires the permission of the Manager when the event is planned. Only our staff is to move furniture.
SAFETY
Candles must be in a holder and have a liner that is larger than the size of the holder to prevent fires and wax damage. Flower containers must be in waterproof containers. Electrical cords must be placed in a manner to avoid being a hazard to guests. Small children should be supervised at the pool and river. Hunting or other use of firearms is not permitted.
DECORATING
Decorating and removing decorations must be done within the time period agreed upon in the event planning session. Rental chair setup can be done 2 hours before the event and tear down within 1 hour of the event. There is a $100 per hour charge for use of the facilities beyond the agreed upon schedule. Neither tape, pins, nor tacks may be used to fasten signs, banners or decorations to the walls or ceilings. All flower arrangements must be complete before arrival.
AUDIO-VISUAL
The Innkeeper will arrange for rental of audio-visual equipment required for meetings or program activities. Rates are quoted on request. Parish Patch-Cortner Mill cannot be responsible for storage of audio-visual equipment brought into the facilities by guests.
ALCOHOLIC BEVERAGES
We offer a broad selection of beverages to compliment your function. Please note that alcoholic beverage sales and service are regulated by the Tennessee Alcoholic Beverage Commission and the Bedford County Beer Board. The Inn and Restaurant as a licensee are responsible for administration of wine and beer regulations. Therefore it is our policy that no wine or beer may be brought into the facilities from outside sources, unless approved by management. Parish Patch-Cortner Mill will provide bartenders and set-ups for liquor at a reasonable charge. Bar set-up charges are figured on total event attendance. Guests are responsible for purchasing liquor. Hosts of the event are responsible for limiting alcohol consumption to prevent excessive intoxication and resulting liabilities to them.
SMOKING
Smoking is not permitted inside the Cortner Mill building or in public areas of the Inn. Smoking is permitted on decks and porches and in specified guest rooms at the Inn.
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